General Provisions:

  • Persons or groups who wish to use school facilities must complete a building rental application form.
  • The school district shall collect payment of certain fees in advance. This includes the application processing fee, the utility/maintenance fee and the rental charges.
  • Smoking in school buildings or on school grounds is not allowed at anytime. Organizations using school facilities are responsible for complying with this regulation.
  • Alcoholic beverages, illegal drugs and other intoxicating substances will not be permitted on school property at any time.
  • Decorations must be fireproof and shall be erected and taken down in a manner that is not destructive to school property. Decorations are subject to the approval of the building principal or Director of Community Education. The use of open flames, such as candles, is strictly forbidden.
  • An adult must supervise children under the age of 18 at all times, when the renting group is in a building or on school grounds for practice or an during an event.
  • All equipment and facilities to be used must be listed on the application.
  • The use of any materials on floors or other parts of the building is strictly prohibited without specific approval in writing from the building principal or Director of Community Education. (i.e. tape on floors and walls, etc.)
  • Use of stages, furniture and equipment must be arranged for in advance. Some set-up and clean up may be performed by members of the group using the facility provided responsible persons are listed on the application. The using group will pay for additional custodial services required for work not done satisfactorily. Arrangements must be made with the Community Education Office for use of any special or extra equipment.
  • Buildings will normally be opened one-half hour before the scheduled program time and closed one-half hour after the scheduled end of the program unless other arrangements are made.
  • Any group sponsoring an event for which admission is charged is cautioned to abide by regulations concerning Federal or State Taxes. The group is solely responsible for the payment of any taxes, which may be owed as a result of the use of district facilities or the charging of an admission fee.
  • A school custodian shall be on duty whenever a facility is being used unless special provisions are established. He/she will render custodial assistance in handling furniture and equipment and will insure that the facility is left in good order after the activity is over. Custodial overtime for clean up after an event will be charged against the group or organization at the regular overtime hourly and benefit rate.
  • Responsibility for enforcement of rules and regulations concerning use of school facilities rests with groups using said facilities. Any infractions of the above regulations may be grounds for refusing to grant subsequent requests for the use of school facilities. All outside parking regulations must be adhered to.
  • Corridors, exits, and stairways must be free of obstructions at all times. Exits are to be lighted when facilities are in use. Members of the audience or spectators must never stand or sit so they block exits, aisleways or stairways. Facility capacities, as determined by the Fire Marshal, shall be observed.
  • Gym shoes must be worn by all persons using gymnasium floors for any type of play or game activity. Persons dancing on gymnasium floors cannot wear shoes that would be injurious to the floor surface.
  • The reservation application will be returned to the renting group once the reservation has been approved. Reservation permits are not transferable. Only the group whose name appears on the application shall be permitted to use the facilities as scheduled.
  • Lavatories shall be open to groups using indoor facilities. Groups shall be responsible for the actions of their membership using all lavatory areas.
  • Building custodians have been instructed that only in the case of extreme emergency are offices to be opened and/or telephones to be used. Groups are encouraged to use pay telephones.
  • No food items of any type are to be used or consumed in school district facilities without the prior knowledge and consent of the building principal and/or Community Education Office.
  • Pinckney Community Schools shall not be responsible for items lost, stolen or damaged by individuals or groups while using school facilities.
  • Generally, on days when school is not in session due to emergency conditions (i.e. snow days, etc.) all previously scheduled activities may be cancelled. The final decision for Class II and Class III group activities will rest with the Community Education Office.
  • All items not specifically mentioned, dealing with “General Provisions” shall be subject to the interpretation of Pinckney Community Schools.